Bylaws

Article I - Membership

A. Types of membership

Regular

a. Performing members

b. Non-performing members

c. Student members

Non-resident members may continue their interest and membership by the paying of yearly dues.
Honorary member. When awarded by the Executive Board, no dues are required.

B. Membership:

Applicants to be performing members should have a written recommendation by a current AMS member. The recommending member should have heard a performance by the applicant and/or reviewed his/her musical experience and education.

a. An applicant will submit an AMS membership form to the Executive Board.

b. The Executive Board will review the performing member application and may request an informal audition by the applicant.

c. When reviewed by the Executive Board, the applicant will be notified of being accepted as a performing member or as a non-performing member.

Applicants to be non-performing members should fill out a membership form and send it with the dues to the Treasurer.
New members will have their membership fee waived for their first year.
New members will received a current yearbook.

Article II - Dues

In order to be listed in the program book and to perform, members must pay their dues by July 1st (post-marked) for the up-coming club year. The amount of dues may be changed by a majority vote of the Executive Board.

Article III - Duties of Officers and Committee Chairpersons

A. President

To preside at all meetings of the Society and of the Executive Board.
To meet with the Executive Board each spring after the last program, and each Fall of the upcoming year.
To communicate with the general membership each spring after the last meeting that includes the form for dues, and to send a letter of welcome each fall when the books are mailed. A newsletter from the president, including forms, may be used in place of these letters.
To schedule performance dates with the Program committee each club year.
To select a chairman for the Nominating Committee in January of each year.
To perform all other duties incumbent upon this office.

B. Vice President (Program Committee Chairperson)

To choose the performers and plan programs that will provide variety and balance.
To provide a list of performers selected for the year’s recitals to the Yearbook Editor prior to the deadline set by the Editor.
To supervise performances and provide programs for each performance.
To assure the maintenance of high standard of performance by ensuring the readiness of performers.
To ensure the maintenance of the pianos in each location by making sure the instrument(s) have been recently tuned.
To be informed by all performers of the numbers they will perform not later than the date set by the Program Committee for each recital.
To attend meetings of the Executive board and make committee reports as necessary.
To perform the duties of the President in case of absence or incapacity.

C. Secretary (Bylaws Committee Chairman)

To keep records of all society and Executive Board meetings, and preserve all papers pertaining to the Society.
To discuss once a year at an Executive Board meeting whether there is a need to amend the Bylaws
To bring suggested Bylaws before the Executive Board for approval as necessary.
To communicate with accepted new members welcoming them to membership.
To communicate with members for illness, recent loss, etc.
To stay up to date through members and the Executive Board when a member is ill or experiencing a hardship.
To send a note of appreciation to members and guests who have performed on programs each year.

E. Treasurer (Membership Chairperson)

To collect and disburse all moneys and record all financial transactions.
To conduct all correspondence pertaining to dues, including notifying members when their membership has been annulled by the Executive Boards for non-payment of dues.
To act as custodian for the Society, and to report the financial status at each meeting.
To keep all membership records up to date.
To advise the Board of new membership applications received.
To notify the Executive Board of person(s) who have sent in a letter of resignation from membership

F. Yearbook Editor

To notify the Executive Board of the deadline for material to be submitted for the upcoming yearbook.
To compose, edit, print and distribute the yearbook one month before the first meeting of the upcoming year.

G. Historian

To preserve the history of the American Music Society by gathering Society documents.
To monitor the Society records that are stored and filed in the Periodical Division of the Tutt Library at Colorado College.

H. Publicity

To be responsible for all publicity for the open meetings at public recital locations.
To turn over copies of publicity to the Historian to preserve for the Society.

I. Hospitality

To select one or more members to assist with committee duties as follows.
To work with Program Chairperson to procure and arrange for meeting places.
To act as chairperson and assist hosts/hostesses and members with providing refreshments for non-public meetings/recitals.

J. At-large Members

To attend board meetings and aid in the planning and decision making for the Society.
To assist officers and committee chairpersons on an as needed basis.

K. Duties of officers shall begin on the date of election.

Article IV - Duties of the Executive Board

Duties of the Executive Board shall be:

To exercise and govern all Society functions not exercised by the Society as a whole, or not otherwise provided for in the Constitution and Bylaws.
To fill any vacant office for the non-expired portion of the term.
To give the President power to act in an emergency.

Article V - Duties and Privileges of Participating Members

The duties and privileges of Members shall be:

To appear on programs as requested, following guidelines set by the Program Committee and the Executive Board.
To act as hosts or hostesses, or their assistants, usually not more than once each season.
To pay dues as specified in Article II.
To faithfully attend recitals, meetings, and social events planned by the Executive Board.
To invite guests to attend recitals and social events and then offer an invitation to join the Society.

Article VI - Nominating Committee

Candidates for Offices shall be selected by a nominating committee of three, appointed by the President in January. Officers shall be voted upon by the general membership at the last meeting of the current club year.

Article VII - Meetings

A. Meetings of the American Music Society shall be held on Sunday afternoons as announced.

B. The Executive Board shall meet at least twice a year, at the end of the current year, and again before the first recital/meeting of the upcoming club year.

C. The retiring and new Boards shall meet together following the election of officers, for the purpose of clarifying duties and making summer assignments, setting deadlines for the Yearbook and all other business.

D. Business meetings of the Society or of the Executive Board may be called by the President as required.

E. Order of business at Executive Board meetings shall be as follows:

Call to order
Reading of minutes
Report of the Secretary
Report of the Treasurer
Report of the Vice President of Programs Committee
Report of the Hospitality Committee Chairperson.
Reports of Special Committees
Unfinished business
New Business
Adjournment

Article VIII - Amendments

This Constitution or the Bylaws may be amended at any time by a majority vote of the membership.

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